Executive assistant
Operations
Sorts your inbox, protects your calendar, prepares your meetings and makes the day readable again.
- Slack
- Microsoft Teams
- +2
Price on request
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Operations
Scheduling coordinator
It knows your availability, your travel rules and your priorities. An 8am cancellation becomes a filled slot by 8:10, without you having opened your calendar.
What you are dealing with today
An 8am cancellation is a slot lost at 9. Filling it means calling six people, and you are already with a customer. The schedule fills badly, and not for lack of demand.
Where this happens
- Physiotherapist
last-minute cancellations leave holes in the day.
- Hair salon
the waiting list exists, but nobody has time to ring it.
- Installer
jobs have to fit the route, not the order they came in.
What it does
Its remit as delivered. You can widen it or narrow it during setup.
- Offers slots based on your real availability
- Fills cancellations from the waiting list
- Sends confirmations and reminders
- Tells the team about last-minute changes
Where it works
It replies on your channels, from your addresses and your numbers.
- Phone
- Slack
A typical day
- 08:10 Done
The 9am cancellation was filled from the waiting list.
- 11:25 Info
Next week's schedule sent to the team.
- 16:00 Needs review
Two appointments overlap on Thursday. It is waiting for your call.
An example of what you see go by during the day.
Setup
Three steps, done with you.
- 01
We connect its channels
Inbox, WhatsApp, calendar, Slack. With your access, in front of you.
- 02
We set its limits
What it does alone, what it brings to you, and above which amount.
- 03
We test on real cases
You review its first replies before letting it work.
What it costs
The price depends on volume and on the channels connected. It is agreed with you before any setup.
Price on request See pricing
Questions about this role
How long before it is operational?
Setup is done with you. We give you a firm timescale once we have seen your channels, your volume and the limits to set.
Can it work alongside my current team?
Yes. It takes the repetitive part of the job and passes the rest to the right person, with the full context.
Can I change its remit later?
Yes, at any time. You widen what it does alone once you have seen it do the job well.
Other roles worth handing over
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Operations assistant
Operations
Files, enters, reminds and chases. All the admin that piles up and nobody wants to do.
- Slack
- Microsoft Teams
Price on request -
Customer support agent
Support
Answers your customers on WhatsApp, by email and on chat, settles the routine requests and hands you the rest.
- Website chat
- +1
Price on request
Live
Your team is ready to start.
Book a slot. We look at your business together and pick the first role worth handing over.